ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history.

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

This is an exciting opportunity for a highly organised and detail-oriented Project Administrator to support the successful delivery of the Life of Type Extension (LOTE) program. You will coordinate meetings, manage calendars, prepare agendas, minutes and action registers, support site inductions, and maintain project documentation and governance records. Working closely with a range of stakeholders, you will provide proactive administrative and project support, helping to track risks, generate reports, and ensure efficient project coordination in a fast-paced environment.

This is a full-time opportunity based in Osborne SA.

Responsibilities

• Providing project administrative and coordination support across planning, execution and closeout phases of the project;
• Preparation of project reports and presentations for meetings;
• Coordination of meetings, as well as producing minutes and action reports;
• Maintain the project’s filing systems (PLM) in support of the lifecycle management of formal ASC documents
• Arrange international & national travel and complete expense reports and reconciliations
• Manage and update LOTE document templates
• Facilitate building inductions for colleagues, contractors, suppliers
• Assign and remove cost codes, generate monthly cost code reports and ensure completion of fortnightly timesheets

About you 

• Excellent interpersonal and communication skills
• High level of attention to detail, organisational and communication skills
• Outstanding level of customer service to internal and external stakeholders
• Experience in providing high-quality support within face paced environment
• Strongly collaborative with a whole of team approach
• Able to work efficiently under pressure with resilience while maintaining agreed service levels and standards
• Advanced Microsoft Office skills

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance to a NV1 level. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Benefits

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

About ASC

Established in 1985, ASC’s 3500-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. The company’s work on Australia’s nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.

Apply today for a career with a deeper purpose.