ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history.

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

This brand new role is responsible for delivering high-level administrative support and coordination to the Sub Sustainment Nuclear (SSN) Program Delivery Lead Team. The position plays a critical role in managing schedules, reporting, stakeholder engagement, customer visits, meetings, and coordinating both domestic and international travel for the department.

You will support the SSN Sustainment leadership team by streamlining operations and enhancing efficiency across the portfolio. Key responsibilities include analysing and collating information, managing day-to-day administrative functions, and ensuring effective communication and coordination.

This role involves regular interaction with internal and external stakeholders, including Senior Management, Board Members, senior customer representatives, and members of the public. The ideal candidate is self-motivated, collaborative, and thrives in a fast-paced, complex environment. They will bring extensive experience in high-level administration, supporting senior leaders and business units.

Responsibilities

• Act as a daily liaison with ASC functional departments, including Engineering, Quality, Planning, Production, Supply Chain, PMO, People & Culture, Commercial, Procurement, and Finance.
• Coordinate the development of fit-for-purpose scopes of work and support the delivery of work packages in line with contractual obligations.
• Prepare and compile reports to meet project requirements, and facilitate weekly, monthly, and quarterly project reviews.
• Provide interim support to General Managers and Heads of Department as needed, ensuring continuity across the SSN Sustainment team.

About you 

• Advanced proficiency in Microsoft Office Suite and document management systems, preferably BoardBooks and/or PLM.
• Minimum 4 years’ experience in high-level office administration.
• Proven ability to support strategic and operational objectives within a complex organisational environment.
• Strong commitment to delivering high-quality outcomes under tight deadlines.
• Excellent written and verbal communication skills, with the ability to liaise and negotiate effectively across all levels.
• Experience in preparing departmental communications, board papers, and formal reports.
• Demonstrates initiative, personal drive, and integrity in managing issues and projects.
• Capable of working independently, managing workload effectively, and delivering accurate, detail-oriented results.

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Benefits

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

About ASC

ASC’s 2,400-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. Established in 1985, the company’s work on Australia’s conventionally armed, nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.

Apply today for a career with a deeper purpose. Early applications are encouraged as shortlisting may commence immediately

Please note: Candidates may be considered not only for the current vacancy but also for potential upcoming opportunities at ASC. We encourage all interested applicants to apply, as we are building a talent pool for future roles.