ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history. 

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of. 

About the Opportunity

As our Program Administrator you will be responsible for managing the scheduling, administrative, and organisational tasks within the Multi Class Sustainment lead team.

You will report to a member of the MCS lead team and will provide high level scheduling and administrative support such as overseeing schedules, reporting, stakeholder management, customer visits, meetings, and both international and domestic travel for the department; including the management of a diverse range of critical tasks and issues, services and projects that relate to key strategic objectives.

Responsibilities

• Provide confidential, efficient and accurate administration support to the MCS lead team and their respective departments.
• Preparation, development and coordination of a range of professional papers/reporting, inclusive of Board and Committee Papers, Agendas, Monthly BPR and Stakeholder reporting and internal/correspondence.
• Preparation of a broad range of documents including CMS documents, department documents and communications, PowerPoint presentations, VIP and stakeholder visit presentations.
• Assisting in the coordination of visits/meetings onsite including the coordination of Security approvals, catering, PPE, ensuring attendance of relevant ASC management or Executives and that presentation packs are finalised and ready to go.
• Effectively and efficiently manage multiple calendars, schedules and inboxes for the MCS lead team and arrangement of trave/accommodation for MCS lead team and respective departments.
• Drafting of communications (Business & Department)
• Record, collate and distribute meeting minutes and actions as required.
• Professionally manage hey stakeholder relationships such as Royal Australian Navy, Australian Submarine Agency, AUKUS partners, external industry partners, internal ASC executives and board, and Internal ASC departments.

About You

• Significant demonstrated experience as a Program Administrator, Personal Assistant, Senior Administrative Assistant or Office Manager.
• Demonstrated ability to support the strategic and operational objectives of an organisation.
• Advanced skills in the use of Microsoft Suite and Document Management Systems (preferably BoardBooks, PLM).
• Demonstrated stakeholder engagement skills to work collaboratively with internal and external stakeholders.
• Highly developed written and verbal communication skills to liaise and negotiate effectively
• Experience in the preparation of department communications, board papers and executive reports.
• The ability to work autonomously to organise their own workload to achieve accurate and complete outcomes, using strong attention to detail and problem-solving skills.
• High level of skill required in preparing presentations and collating data is required.
• High level of integrity and respect, be innovative, flexible and adaptable.

Eligibility 

This role requires a current National Police Clearance and an Australian Defence Security Clearance to an NV1 level. Your eligibility for this role is dependent on you obtaining and maintaining such clearance. 

To check your eligibility please visit the Australian Government Security Vetting Agency website. 

Benefits 

• Unique and challenging work with a deeper purpose. 

• Flexibility over how, when and where you work for the best work/life balance. 

• Up to 10 days additional leave every year so you can rest and recharge. 

• Generous parental leave so you can give your family the focus it deserves. 

• Subsidised childcare to ease the financial pressure on your family. 

• Health and wellbeing initiatives so you can perform at your best at work. 

• Professional development opportunities to advance your career. 

• A diverse and supportive environment where you can thrive. 

• Discounts and exclusive offers from leading Australian brands to help you save. 
• Relocation support for you and your family, whether you’re from interstate or overseas. 

Adelaide, South Australia (SA), combines cosmopolitan living with natural beauty, featuring picturesque hills, renowned wineries, and stunning coastlines. As a centre for innovation, SA offers careers in defence, space and advanced manufacturing. Celebrated for its Mediterranean climate and cultural richness, Adelaide provides excellent work/life balance. Explore world-class wineries, enjoy the vibrant food scene, and experience affordable, family-friendly living in a welcoming, community-oriented city. 

About ASC 

ASC’s 2,400-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. Established in 1985, the company’s work on Australia’s conventionally armed, nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners. 

Apply today for a career with a deeper purpose.

Early applications are encouraged as shortlisting may commence immediately.