ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history.

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

We are seeking a detail-focused professional to manage the end-to-end processing of employee expense claims and travel advances. This role will support employees in submitting claims correctly, review claims for accuracy, coding, GST compliance, required approvals and ensure payments are processed in accordance with scheduled payment runs.

This role includes proactively monitoring approvals, minimising outstanding claims, reconciling travel advances, recovering any overpayments and ensuring claims are closed in a timely manner to support accurate financial reporting and invoicing.

This a full-time 6-month opportunity based at our Osborne site in SA.

Responsibilities

• Provide guidance to employees on the accurate preparation and submission of expense claims
• Review expense claims for correct coding, GST accuracy, appropriate supporting documentation and required approvals
• Manage the end-to-end expense and travel advance workflow, monitoring approvals and payment cycles
• Proactively follow up outstanding claims to minimise delays and backlogs
• Reconcile travel advances, recover overpayments and finalise claims in a timely manner
• Prepare month end close reports and reconciliations with a high level of attention to detail
• Maintain up to date knowledge and understanding of all governance and compliance requirements of the ASC Group applicable to the Accounts Team, both directly and indirectly

About you 

• Previous Accounts experience in a Medium to Large organisation is required.
• Strong proficiency in using Microsoft Office applications, particularly Outlook, Teams, Word and Excel.
• Strong attention to detail with a high level of accuracy
• Sound understanding of expense processing, coding and GST requirements
• Clear and professional communicator with the ability to reduce rework and unnecessary back‑and‑forth
• Well organised, proactive, and able to manage multiple claims and deadlines
• Experience in finance, payroll, or corporate services is highly regarded

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance to a Baseline level. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Benefits

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.
• Relocation support for you and your family, whether you’re from interstate or overseas.

About ASC

ASC’s 3000 plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. Established in 1985, the company’s work on Australia’s conventionally armed, nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.

Apply today for a career with a deeper purpose.

Early applications are encouraged as shortlisting will commence immediately.